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Trello vs. monday.com Comparison 2020

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April 2, 2020
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A project management software is essential when a team embarks on any undertaking. It does not matter if it is a small or major project: it is imperative to procure a tool to handle all work processes. This way, teams can set achievable goals and milestones and see them through efficiently.

As such, we are comparing two of the best project management software via this Trello vs. monday.com comparison article. Trello and monday.com are favorites of teams anywhere in the world. But before we proceed to an in-depth comparison, here are overviews of the two products.

Trello

Trello is a kanban-style project management solution. It is user-friendly, and some of the biggest companies in the world utilize it. That is because it has boards for every project to which users can add cards for every task. 

Because users can add as many boards as they can, teams can work on different projects simultaneously. They can attach files to cards or boards, too, making it easier for everyone involved to find relevant information. 

What’s more, Trello has simple automation. It lets users do things with fewer clicks, thus, driving efficiency. With this, it is possible to further streamline workflows and reduce the workload of team members. 

For small teams with simple needs, it is free. But for teams that expect more from the platform, it starts at $12.50 per month. This makes the solution cost-effective, especially for larger teams. There is also an Enterprise plan that has a more powerful set of inclusions.

You can ready our Wrike vs Trello comparison guide to expand your collaboration software options.

Trello dashboard

Trello is all about Kanban boards and cards, as can be seen in this dashboard.

monday.com

monday.com is a compact and visual project management platform. It provides great user experience while ensuring that users find information quickly from the dashboard. This includes knowing the status of each task or project through color codes. On top of that, tasks can be categorized or arranged according to different priorities or positions in the workflow. 

Moreover, the interface is arranged in a way that users can collaborate seamlessly. As long as users have the right permissions, they can update tasks and related information. This way, everyone is apprised of the progress that other people are making in the project. 

Teams can enjoy all this free for a period. As such, everyone can get to know the platform and see how it can work for them without cost. After this, teams can decide which paid subscription plan to go with. There are four packages to choose from. The prices for the first three are available publicly, while organizations have to request a quote for the Enterprise package.

monday.com dashboard

At first glance, monday.com almost resembles Trello until you notice the multiple columns that populate the screen.

Comparing Trello vs. monday.com

This Trello vs. monday.com comparison will run four rounds. We will examine their features and inclusions, such as minimum and maximum attachment sizes and storage space for other files. We will also take a look at their add-ons and integrations in this round.

Next, we will delve into their ease of use. Both platforms boast user-friendly interfaces, but we will try to see if one is better than the other.

Third, we will consider the security and privacy options and measures of Trello and monday.com. How well do they protect the information of users? What features and options are available to administrators to ensure the security of their data?

Lastly, in this Trello vs. monday.com comparison, we will look at their prices. Are the prices worth it for what each platform offers?

Read on below to discover which between the two is the better project management software.

1. Features

In this stage, we will look at the key features and unique offerings of both Trello and monday.com. Particularly, we will examine how they enable users to organize projects and tasks, how they allow integrations, and their automation capabilities.

Trello

Trello is a Kanban-style solution that involves columns called boards. And within those boards, users can add cards. The platform has a drag-and-drop capability, so users can simply drag-and-drop cards on the surface. With this, team members can easily see the status or the assignee of a task.

Regarding task assignments, Trello lets users assign individual cards to members and to set deadlines. Administrators or managers can also add sub-tasks. As such, everyone can be held accountable for their tasks.

That’s not all, though. Trello lets users attach files to boards. The maximum size for each attachment is 10mb to 250mb. That varies depending on the team’s plan, however.

Moreover, Trello has what it calls “power-ups.” These are add-ons that allow users to enhance boards. If a team is working with a free plan only, they can use just one power-up. With all these features, it’s easy to see why Trello is considered one of the best project management software today.

There is also a plug-in available that is called “butler.” This is designed to automate tasks. It is a powerful feature, though it requires a certain level of know-how. But when it is harnessed well, users can become more efficient.

monday.com

monday.com has some similarities with Trello. For example, it has “pulses,” which are individual task cards. Users can customize these with text, dates, and others, making them an ultra-configurable element.

The solution also offers multiple views, aside from Kanban. Because of this, users can tailor the solution to their needs. Plus, it has a timeline and calendar that keep project members apprised of the goings-on of their collaborators.

Nevertheless, it remains simple. It does not have subtasks, unlike Trello. That is because monday.com would rather have users create individual tasks to ensure that they are not forgotten.

In the field of integrations, monday.com has plenty. It can even connect with Trello.

And when it comes to file storage, the solution offers 5GB for the basic plan alone.

Verdict

monday.com is an uber-customizable solution that allows users to tailor it according to their specific needs. Meanwhile, Trello is limited to Kanban, making it simpler. Thus, it can also be used for task management only.

When it comes to integrations, both tools are winners. They have numerous options in this regard so neither solution is lacking.

Overall, though, monday.com is the runaway winner simply because of its breadth of views and configurability.

2. User-friendliness

User-friendliness and accessibility is the topic of this second round. This is essential because no matter how great the features are, but if they are difficult to use, they are essentially useless.

Trello

Trello is not difficult to understand. Its clean interface shows users immediately how to work with boards and cards. The fact that users can drag-and-drop cards from one board to another gives Trello a plus point.

When it comes to its advanced features, Trello did not hold back with the design. The butler tool, for example, is powerful though it requires a higher level of software knowledge. This is why Trello leads our list of collaboration software.

Additionally, Trello has shortcuts and templates. The former enables users to execute actions without clicking the mouse too much, and the latter allows users to get started on projects or tasks immediately.

monday.com

monday.com is a colorful platform. As soon as a user signs up, it is evident that it strives to make project management more enjoyable. But those colors are not just for show–they are designed to make it easier for users to see the status of tasks.

Though monday.com’s functionalities may be more complex compared to Trello’s, it goes out of the way to ensure ease of use. That can be seen in the little animations on the interface that help users figure out the next step in the workflow. All these features also make monday.com a contender for top task management software today.

Like Trello, this platform has templates as well. Over 70 of them, in fact. Because of this, users can begin employing it in their respective projects without further ado.

Verdict

monday.com is more sophisticated than Trello because of its bells and whistles. That is why, for this round, Trello is the clear winner. Its function is clear-cut, and it is easy to figure out how to employ it.

3. Security and Privacy

The third round is all about security and privacy. Cyberthreats abound, and it is important that vendors give users peace of mind that their data is safe from illegal access.

Trello

With Trello, there is no need to worry about security. It has the standard security measures and especially uses powerful encryption. It applies that for data-in-transit and data-at-rest or in storage.

Trello also gets help from the community in finding and squashing bugs. On that note, it is compliant with various security standards.

Moreover, administrators can limit access to some people in an organization. They control permissions when it comes to actions like adding attachments and using power-ups.

And in case the team wants to dissolve their Trello subscription, they can request the deletion of accounts and the related data.

monday.com

monday.com does not lag behind Trello when it comes to security measures. It is also in line with EU and US standards when it comes to privacy protection. Moreover, it has different types of certifications for security.

When it comes to user authentication, it has two-factor authentication. Because of this, there is a strong layer of protection between a user’s data and cyberattackers.

There are more security options available to administrators as well, but only in the Enterprise package. Among those is the ability to audit logs regarding users who access the solution.

Furthermore, administrators can limit registrations to the platform. They can also enforce different authentication solutions like SAML and Google. Plus, they can enforce policies regarding passwords for the protection of the team.

Verdict

monday.com is the winner in this round. Though both solutions have strong encryption and broad ranges of security and privacy certifications, monday.com has more security features. Particularly, it gives administrators the power to strengthen the security wall of the solution.

4. Price

The last round of the Trello vs. monday.com comparison is all about the price. Wonderful features and vigorous security are great, but are they worth the cost? Let us find out.

Trello

The good thing about Trello is that it has a free tier. If the team using it does not have special requirements, then the Kanban board with the cards would be enough. On top of that, there is a power-up available for each board.

Still, it is a good idea to upgrade to Trello’s subscription plans. One of those is the increase in the attachment size. Users can use more power-ups for each board as well. Additionally, it opens up more robust features with the butler plugin.

In any case, here are the subscription plans for Trello.

Free Business Class Enterprise
$0 $12.50/user/month $20.83/20 users

monday.com

The starting package for monday.com is $25/month for five users. Of course, teams have the option to move up to the next tier in case they need to add more users. Though it may sound like monday.com breaks the bank, it is still an affordable option. That is when considering that it has vigorous threat protection and has a wide array of features. Plus, teams can utilize it in any way.

But if a team is not yet convinced, they can take advantage of the free 14-day trial.

Here is the table of monday.com’s subscription plans.

Basic Standard Pro Enterprise
$39/month $49/month $79/month By quote

Verdict

Trello is the winner for the last round because it offers a free tier. While monday.com has plenty of bells and whistles, it can still be off-putting for teams that are still struggling to make a profit.

The Final Winner

Trello and monday.com won two rounds each. However, examining the features closely, the latter is still the better option. It still has more features and has tighter security options. Plus, it is super customizable, considering that it can fit the needs of any kind of team.

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