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Top 10 Todoist Alternatives & Competitors: Best Similar Productivity Software

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April 2, 2020
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Sometimes the best solution to personal productivity is just to remember things that need to be done. But, this can be challenging, especially when things at work and home pile up. You miss simple things here and there, and these get added to your already long list of tasks. Post-its can work, but you can’t take them everywhere you go—it would be too inconvenient. But thanks to collaboration software like Todoist, you can outsource your brain’s load to another powerful computer. 

Todoist also lets you map out, categorize, and prioritize your tasks so that nothing is overlooked. For teams, this tool also improves collaboration and ensures all members have what they need to accomplish their assignments. However, keep in mind that Todoist is not the only application out there for this. There are Todoist alternatives that offer the same or even better performance, depending on who you ask. In this article, we’ll list them down for you, paying attention to their different features and pricing plans. But first, let’s get into what Todoist is for those who don’t fully know the app.

An Overview of Todoist

Todoist allows users to free up mental space by outsourcing the listing and organizing of their tasks to the app. If you ask us, it’s incredibly better than the good old pen-and-paper method or digital sticky notes. Why? Firstly, it has a tested and proven organization scheme that works for many. Also, it is very flexible. 

The app allows you to easily create categories, revise items, reorder lists, complete tasks, and even delete them. With other simpler digital to-do lists, you only get a simple checklist. With traditional methods, it’s harder to keep track of newly-assigned tasks. There is also a higher chance of misplacing loose pages that contain important instructions. 

Second, Todoist is great for collaborative work. It is perfect for small teams and even big organizations. You get productivity reports and visualizations. Furthermore, you can connect it with other productivity apps and devices like Google Calendar and Amazon Alexa. 

Based on our productivity software research, however, it is not the go-to program for many. In the next section, we’ll briefly discuss the reasons why people are looking for Todoist alternatives. 

Todoist dashboard

Todoist is a simple productivity tool that lets you keep tabs on your pending and active tasks so that nothing falls through the cracks.

Why Look for Todoist Alternatives?

Todoist is generally well-received by users leading the list of task management software in the market. Its iPhone application has received a 4.8 rating out of 5 from more than 35.5k users. Meanwhile, its Android rendition received a rating of 4.6 from more than 193k users. However, this doesn’t mean that the platform is without shortcomings. 

For starters, the notification feature for task reminders seems inoperative for some users. This issue is quite serious for Todoist customers. After all, what’s the use of having a digital to-do list if it doesn’t remind you of what to do? While this issue is solvable by tinkering with the settings on your device, this is sometimes too complicated for non-digital natives and tech-averse users.

Secondly, there are those with problems with recurring tasks and due dates. This is because there is no visible option. Users can set recurring due dates using natural language via the quick add feature. All you have to do is type something like “every day at 9 AM” or “every 3 days.” However, aside from having to take the extra steps to get access to this, the whole process is also not too intuitive for non-digital natives. 

For tech-savvy people, these are quite minor. But, some feel these are causes for switching. So, if you are here looking for Todoist alternatives, here are the top ones you can find out on the market today. 

List of Top Todoist Alternatives

Below are the top Todoist alternatives you can find on the market today. This list, however, is not arranged in any order. It’s because Todoist is being used by different people in different ways. For example, some use it as a  personal productivity app. Others use it as a collaboration tool for teams. So, top apps included here are a mix of such apps. Others are for professional use. Some are for personal use. And, some others are hybrids just like Todoist.

1. OmniFocus

OmniFocus is a productivity application for Mac and iOS users. With Omnifocus, you can easily create your to-do list with an easy-to-use interface. Also, it not only lets you add personal actions and projects; you get to include what is called perspectives as well. You can use this to plan your day. Moreover, you can review your projects and actions from time to time. It lets you sync your data from different devices easily as well. 

Furthermore, what’s great about OmniFocus is that you can use Siri to create actions and tags. Moreover, you can have additional notes to add more information. Plus, you can have repeating actions or recurring tasks easily. So, for Mac or iOS users, OmniFocus is a great alternative to Todoist. 

Additionally, OmniFocus integrates well with other apps. These include Evernote, Draft, Airmail, and IFTTT, among many. Pricing for Mac and iOS users starts at $49.99. 

2. nTask

nTask is another top to-do list and task management application. It goes far beyond a simple to-do list. It provides users with modules for timesheets management, risk analysis, and issue analysis. Plus, it also has collaboration features that can be used by teams. These features make nTask one of the best Todoist alternatives out there. 

The product is also very easy to use. It has a clean design that is very intuitive for first-time users. Its interface is packed with many advanced features, such as Gantt charts, project timelines, reports, commenting, and team-based workspaces. It even has meeting and issue management modules. So, if you want to have something more advanced than Todoist, nTask is your app. However, its Android and iPhone apps are not so highly rated by users.  

Despite that, the best thing about nTask is that it has a free plan with unlimited tasks, checklists, and meetings, among others. They also offer a Pro plan that starts at only $1 a month per user. Lastly, all nTask plans can support integrations to streamline your operations.

3. Any.do

Any.do is perfect for people who want a simple to-do list application. It is far simpler than nTask and Todoist. However, it has a well-designed interface that allows you to do task management well. Like good to-do apps, it lets you add tags and customize colors. What’s more, it comes with a free reminders app as well. It even has a location reminder. 

The platform can be deployed using a wide range of devices, from Android to Apple Watch and Slack. Moreover, it has a team chat feature. You can also send file attachments using Any.do. Also, it has a digital personal assistant to boot. Plus, you can use different types of views, such as Kanban, Project, and Calendar. 

Any.do has a free version available that is enough for personal productivity. However, if you want more features to manage a small team, you can go for the premium version for $2.99 a month. 

4. Tick Tick

One of the top Todoist alternatives is Tick Tick. It comes highly recommended by both users and tech reviewers. It has apps available for Android, iPhone, Mac, and Windows users that can sync across platforms. What’s great about Tick Tick is that you can use voice input to add tasks. Plus, it also works well with Siri. 

Another differentiator is that it provides you with an annoying alert feature. This is an alarm that will go off every two minutes for 30 seconds until you handle the notification so you can be sure that you are reminded of your tasks on time. Moreover, it has a location-based reminder, plus a recurring task option available. It comes with a Pomo timer to help you increase productivity and a white noise module. With this, you can concentrate better.

Tick Tick has a free version, and it is very comprehensive already. However, if you want an upgrade, you can get the premium edition for $27.99 per year. The premium plan has more widgets, themes, and even historical statistics. 

5. Trello

Trello is perhaps one of the most popular Todoist alternatives today. It packs comprehensive features into an easy-to-digest and use interface. Moreover, it is both powerful and highly usable, making it a good option for tech-savvy and tech-averse users alike. 

The platform uses the Kanban method for project management. It makes use of cards that you can move on a board under phases you can customize. This helps users make their workflow clearer and see if they are lagging behind schedule or not. Moreover, it has a feature where you can set your work in progress limit to avoid piling up your work. 

Moreover, you can integrate Trello with other applications. They call these powerups. There are hundreds of them, and you can use it to extend the capabilities of Trello. Lastly, paid plans pricing starts at $9.99 per user per month. But, there is also a free version that is already comprehensive for small teams. 

Trello dashboard

Trello is an easy-to-use yet powerful project management and collaboration tool that uses Kanban boards to help you organize and delegate team tasks.

6. Redbooth

Redbooth is one of the best Todoist alternatives for business teams. It has a highly-visual dashboard that is very intuitive to use. Moreover, there are collaboration tools as well to help you keep everyone in the loop. These tools include HD video meetings and threaded conversations. 

There are many visualization options for Redbooth, as well. You can view your progress via a board, a list, or a timeline. In this way, you can monitor your work from many different angles. What’s more, Redbooth generates automatic reports for you, too so you can stay on top of your projects at all times. 

Of course, it also has features for project management as well that lets you organize tasks around assignees and due dates. Also, Redbooth has apps for both Android and iPhone users. If that’s not enough, the system also integrates with other apps like Evernote and Slack, among many others. Pricing starts at $9 per month. 

7. Zoho Projects

Zoho Projects is one of the top project management applications to date. Thus, it is also one of the best Todoist alternatives out there. It is a comprehensive tool for project management, and it includes many productivity modules, not just a to-do list. Zoho Projects even provides users with timesheet management features, including billable and non-billable times. 

Aside from the abovementioned, the platform can also generate reports automatically for you. Plus, there is an issue tracking module that you can use to view issue history, define issue cycles, identify cycles that can be reproduced, and even comment on them to collaborate. 

Zoho Projects can also be accessed using your Android and iPhone devices via their respective app versions. In this way, you can take your to-do list and many more on the go. Lastly, pricing plans start at $20 per month. 

8. Teamwork Projects

Teamwork Projects is a good alternative to Todoist as it has comprehensive features that allow you to manage your personal tasks and also your team’s. It uses a Kanban-style interface, which is also customizable according to your needs. Moreover, with its sleek interface, it proves very intuitive for first-time users. 

Teamwork Projects, like its name suggests, provides collaboration tools, including a chat module. It also lets you use different themes or customize the look of your workspace indicative of your brand. Other features include log time, time tracking, priorities, dependencies, budget management, idea management, and reports, among others. 

The platform has easy-to-use mobile apps for both Android and iPhone users. There is a free version available, and pricing plans start at $45 a month. Lastly, it integrates well with many other apps, including Chatify, Zendesk, Zoho Analytics, and many more. 

9. Asana

Asana is a popular alternative to Todoist. In fact, it is the go-to application for many businesses today. It has all the features you need from a project management tool. These include collaboration tools, such as a commenting feature, liking, and discussion boards. Besides, it comes with forms, custom fields, milestones, timeline, attachments, subtasks, due dates, and even due time, among others. Thus, it goes beyond a simple to-do list. 

On Asana, users can automate their workflows so they can focus more on other things that matter. Also, there is this cool image proofing feature where you can leave specific feedback on images to let your creatives know the details of your requirements. 

There are different views available on Asana as well, which include workload view, calendar view, timeline, and even a color-blind mode. Plus, Asana integrates well with Slack, Harvest, Salesforce, and Google, among many others. Thus, you can extend its capabilities. Lastly, it has a free version and pricing plans that start at $9.99 per user a month. 

Asana dashboard

Asana is a collaboration platform built to help teams access and update project information as they work. This way, workflows are streamlined and accelerated.

10. Habitica

Last but not least is Habitica. Although it is not a project management tool, it is a great personal productivity tool. This is, in fact, one of the best Todoist alternatives when it comes to managing your personal life. Basically, this is a to-do list app with gamification. 

In it, you can create a character and level it up once you finish your tasks. Just like a game, you can buy skins, get upgrades, and more. Tracking your habits and keeping up with your goals is now more fun than ever with Habitica. Of course, this is great if you like RPG games to start with. However, non-gamer users like this app as well. 

The app is available on Google Play and the App Store. The game element is also present when it comes to the payment scheme. Habitica is free and is not a pay-to-win app. However, you can buy skins and go on quests and create potions for a low fee of $5 a month. So, if you like having fun while being productive, Habitica is your best alternative to Todoist. 

What is the Best Alternative to Todoist?

The answer to this question depends on what you need apps like Todoist for. If you just use it for personal productivity, then Habitica is the right one for you. Also, if you don’t like the game element and you are a staunch Apple user, then OmniFocus might be your best option. Furthermore, if you use it for business, you might want to try Asana or nTask. They have more comprehensive features, plus, more collaboration tools and integrations. Some of these options can be extended to handle project management requirements.

The best way to know which of these Todoist alternatives suits you; all you have to do is to go try them out. However, keep in mind that it takes time to find a software solution that fits like a glove. 

If you’re still undecided, you can choose to use two or several apps in this list. For instance, you may use Todoist for your book club and nTask for your business while using Habitica for your personal life. If you have different ventures and groups of people that share them with you, you can always use different apps for everything. Just don’t make it so complicated that it defeats the purpose of the apps in the first place. 

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