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Wrike vs Trello: Comparison Of Two Popular Project Management Apps

by Arthur Zuckerman

It can be a hard task for entrepreneurs and business owners to select a suitable project management solution from the hundreds of apps available in the market. In this article we’ll try to hep you by comparing Wrike and Trello, two of the most popular project management applications. Read on to learn more about their strengths and drawbacks and how they stack up head to head.

Top Features of Trello

Trello is a collaboration app that organizes projects into boards. It lets you learn at a glance all the details about the projects being worked on, who is working on which project, as well as quickly find information about something in your tasks and projects. Trello is used by more than five million users, and Wired magazine named the company one of “the 7 coolest startups you haven’t heard of yet” in 2011.

With Trello, you can say goodbye to long email threads, sticky notes, clunky tools, and outdated spreadsheets to handle your projects. It enables you to see all the details of your projects and other tasks at a quick glance. Trello supports Windows 8, iPhone/iPad, and Android platforms and you can access its website from various mobile web browsers.

Trello can be used for a range of personal and work tasks such as lesson planning, law office case management, software project management, school bulletin boards, and real estate management. It provides a rich API and email-in capability which allows integration with cloud-based services like Zapier and IFTTT, as well as various enterprise systems.

Top Features of Wrike

Wrike is a project management app that helps you track projects, prioritize tasks, monitor deadlines, and collaborate with members in multifunctional teams. The product has won many awards and gained good industry recognition.

Wrike’s main features include filing projects and subprojects in a more flexible hierarchy, a three-pane layout, rich text in descriptions, a central dashboard, tagging, permalinks, Google Apps integration, API, Microsoft Project import, activity stream.

Other features include:

  • Microsoft Excel import and export
  • Task version control
  • Time tracking
  • RSS & iCal feeds
  • File sharing
  • Work schedules on Gantt charts
  • Creating project tasks from emails

The app offers basic CRM functionality as well as custom workflows and custom fields. It also enables project managers to decentralize updating and monitoring of plans.

Wrike’s goal is to streamline the work of all employees into a work graph and let them collaborate and discuss on shared work-related information, just as people share their personal photos, news, and interests in social networks.

Which app is better, Wrike or Trello? Read on to learn more their strong and weak points. We’ll also have an analysis of which one is more suitable for different types of businesses, their main features, pricing, and other important factors. You may also want to check out this Wrike vs Trello comparison.

Advantages and Drawbacks of Wrike and Trello

To start, both Trello and Wrike are suitable for all types of businesses including small startups and large enterprises. Both apps can help your company manage various projects and tasks resulting in better planning and organization of your employees’ work.

Trello’s dashboard helps you get a clear look at all the tasks and their completion status. Your managers can use it to monitor team members and track who is working on which projects and how far they have gone. Thus, Trello is an ideal collaboration app for any company that has tasks that require proper management. The product connects employees across various devices and helps them to work as a team.

You can use Trello as your virtual “idea board.” The app gives you as many project boards as you need with cards and lists that can be discussed, collaborated, shared, and manipulated to provide you a visual sense of the workflow. It helps you to easily track the development of a project as your team members can move cards to different lists such as “Working on”, “To-do”, or “Completed.” By using Trello in this way, you can also benefit in other ways. Your team members can check with each other with discussions on a particular card, include files and pictures, and assemble all the cards into one big project.

One of the standout features of Trello is it can help you keep your team members updated on the various changes to documents. There is no automatic notification, you have to “mention” team members in your comments preceded by the @ sign. This will send them an email notifying them about the changes made.

Trello helps you make full use of your creativity and imagination. You need not restrict yourself to using the tool in one specific way. It provides a fun and enjoyable visual way of doing things as you can manipulate and collaborate on boards, lists, and cards, just like in a real bulletin board.

Trello is a good choice for freelancers that manage a number of recurring projects for different clients. You can make a different board each for all your clients. It allows you to make individualized lists depending on how each client manages submission and payment. For example, your first list can be “Pitched,” the next one “Approved” and so on. Finally, you can create a list for “Paid.”

In contrast to Trello, Wrike is a more robust project management app that helps companies complete projects and tasks successfully. All team members can be kept up-to-date about details like work deadlines and they can complete tasks more quickly by prioritizing work assignments, tracking work updates in real-time, and receiving timely feedback. As mentioned earlier, Wrike’s useful free plan allows you to test all the main features yourself.

Wrike offers a Gantt chart that allows you to track the progress of various projects in bar graph format. In contrast to Trello, Wrike does not need to access employees’ email addresses as all communication happens within the app itself.

Wrike is an ideal app for companies of all sizes: from small startups to Fortune 500 behemoths. Marketing departments, tech startups, social media companies and practically any business that needs a good project management solution can make use of Wrike. This company’s biggest customers include Google, Adobe, Electronic Arts, HTC, and PayPal.

Side by Side Comparison

trl wr

$8.33 per month

free, paid plans start at $49/month

Software Type

Standalone, Cloud, SaaS

Standalone, Cloud, SaaS

Typical Customers

Start up, small business, medium business, large business, private use

Start up, small business, medium business, large business, private use

Business Area

Cross Business Areas

Cross Business Areas


Desktop, Cloud, Mobile

Desktop, Cloud




Document Management



Issue Tracking



Project Management



Resource Management






Task Management




Wrike is undoubtedly more powerful than Trello. Its built-in Gantt charts make it a more suitable choice for large enterprises. So, if you want more features and can afford to pay for a powerful project management solution, opt for Wrike. It is a flexible app that can be customized according to your needs. Large enterprises that have hundreds or even thousands of employees, can make good use of Wrike for their tens of thousands of projects and tasks.

However, if you want a simpler and cheaper app, get Trello. Its standout feature is the elegance and simplicity of its drag-and-drop interface. Trello is also the right choice for visual thinkers.

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