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7 Ways to Reduce Churn in SaaS Businesses

by Arthur Zuckerman

Customer churn rate is a crucial metric for your SaaS company to monitor. It shows how many of your current customers are canceling their subscriptions over a specified time frame. A high churn rate negatively impacts your business as it decreases customers and revenue.

According to Hubspot’s 2022 State of Marketing Trends Report, marketers are more focused than ever on increasing customer loyalty and retention. Some companies may struggle to accurately calculate the churn rate, but it is essential to do so to establish a baseline and take steps to retain more customers.

Here in this post, we will discuss ways to reduce churn in SaaS businesses.

What is Churn Rate?

Churn rate is a metric that measures the rate at which customers or subscribers are canceling or discontinuing their use of a product or service. It is commonly used to measure customer retention and the effectiveness of retention efforts.

The churn rate is calculated as the number of customers or subscribers who cancel or discontinue their service divided by the total number of customers or subscribers at the start of a given time period.

A high churn rate is generally a cause for concern, as it suggests that a significant number of customers are not finding value in the product or service and are choosing to leave. 

Why is it Essential to Care about Churn Rate?

The churn rate matters because it is an important indicator of the health of your business. A high churn rate means that a significant number of customers are leaving the service, which can have a negative impact on your revenue and growth. This can also increase the cost of customer acquisition, as you will have to spend more resources on acquiring new customers to replace the ones that have left.

Moreover, a high churn rate can also be a sign of customer dissatisfaction, which can have a negative impact on your company’s reputation and brand. This can make it more difficult to attract new customers and retain existing ones.

On the other hand, a low churn rate can indicate that customers are happy with the service and are likely to stay with the company for a long time, which can lead to a steady stream of recurring revenue. It can also be an indicator of a strong customer-centric culture and a commitment to delivering high-quality products and services.

How to Reduce Churn in SaaS Businesses?

To reduce churn, businesses may focus on improving the customer experience, increasing engagement, and offering incentives to retain customers. Here are 7 strategic ways to reduce churn in your SaaS business:

1. Consider the ‘Aha!’ Moment in Onboarding

The customer churn rate doesn’t take into account those who are on a free trial, since they don’t generate revenue for your company. However, making a strong first impression on users during their initial experience with your software is crucial in reducing the customer churn rate.

To achieve this, your onboarding process should aim to quickly show users the full potential of your service and help them experience the “aha!” moment, where they can see the real benefits it offers. By providing a tangible benefit early on, you increase the likelihood of users returning to your service in the future.

2. Identify Red Flag Metrics

By analyzing the activity of your users, you can distinguish the differences in behavior between those who leave and those who continue to use your product. This helps in identifying the warning signs that indicate which customers are more prone to churn.

You can determine the key metrics that reveal how your users interact with your product and pinpoint the major reasons for drop-off. These may include infrequent logins, taking longer than average to complete simple tasks, or shorter visit times. 

By recognizing these red flag metrics, you can categorize the users at risk of churning and target them with specific follow-up communication to highlight the benefits that initially drew them to your service.

3. Engage Users Regularly

Regular engagement with your product is a strong indicator of low churn risk. To establish a lasting connection with users, consider providing them with a way to derive value on a daily or weekly basis.

This could be through a daily report or a checklist of tasks that bring tangible benefits. The more your service becomes a habit and a crucial tool in their routine, the more likely they are to continue using it and renew their subscription. By establishing a routine, you can make your product a part of the user’s daily or weekly workflow, strengthening the bond they have with it.

4. Educate Your Users

Ensuring that your users are well-informed about how to use your software is crucial for maximum benefit. After the initial onboarding, it’s important to keep educating them, even if they’ve been using your product for a while.

This ongoing education can be achieved through emails about new features, blog posts, or examples of how other users are gaining value from your service. Keeping users informed and up-to-date on how to fully utilize your service will help them get the most out of it.

Doing so needs you to work closely with your marketing team and keep every team member on the same page about the priorities. One easy way to get this done is to use a free project management software

5. Improve User Experience

Maintaining user engagement can be achieved by enhancing their experience. Improving your service’s functionality, adding new features, offering rewards for engagement, and improving your customer service by using customer support software, can all contribute to providing additional value and positioning you ahead of your competition. A satisfied customer is less likely to leave compared to a dissatisfied one.

As already discussed, providing ongoing education to your users is another way to increase the value they receive from your service. By ensuring that all of your users are aware of the full potential and benefits of your product, you maximize the value they derive from it.

6. Retain Customers Through Continuous Engagement

After putting in a significant effort to convert a website visitor into a paying customer through a comprehensive marketing and sales process, it’s crucial to keep the connection alive.

Keeping your service at the forefront of the customer’s mind by continually reminding them of its value and benefits helps reduce the chances of them canceling their subscription.

This is especially important when identifying users who are at risk of churning, as you can then take proactive measures to re-engage them with your service.

7. Conduct Exit Surveys

When a user decides to end their subscription to your service, it’s important to gain insights into the reasons behind their decision. Conducting an exit survey after a user cancels can provide valuable information on what led to their departure and if there was anything that could have changed their mind.

Although it may not always be possible to convince them to stay, the feedback they provide can be instrumental in improving your service to meet user expectations in the future. By analyzing common themes in exit survey responses, you can ensure that your service aligns with user needs and make necessary modifications.


In conclusion, retaining users and reducing churn is an essential parts of the success of any business.

To keep users engaged and using your service, it’s important to continually add value and educate them about your product. You should also encourage regular engagement by personalizing interaction or by creating and sharing valuable content on social media like Facebook or Instagram reels and TikTok trends challenges to make your service a part of their daily or weekly routine. Additionally, if a user decides to cancel, you must gather information through an exit survey to understand why they left and how you can improve your service.

By following these steps and continually refining your approach, you can reduce churn and maintain a strong, loyal user base. Wish you the best of luck!

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