Employee Monitoring Software: Optimize Performance Using Actionable Data

Employee Monitoring Software is a software application that enables companies to track and monitor their employees’ online activities. 

Typically, companies use employee monitor software to ensure that their employees are not engaging in any activities that could be considered inappropriate or unauthorized.

Some common uses of the best employee monitoring software free, include-

• Preventing employee theft
• Track attendance
• Protecting against corporate espionage
• Maintain online timesheets

Additionally, such software tools can be helpful for employers who want to
ensure that their employees are staying productive while at work.

There is no single answer to this question, as the need for employee monitoring will vary depending on the specific business and the type of work being done.

However, some general considerations can help you decide if employee monitoring is necessary.

Ask yourself the following questions-

• What could go wrong if your employees were not monitored?
• What kind of sensitive or confidential information is being handled?
• What types of non-work related activities could employees be engaging in during work hours?

The first step is to assess the risks associated with your business.

Once you have a sense of the risks involved, you can decide what measures are necessary to mitigate those risks, especially for remote employees.

Simple answer for the how part of the question: Use Workstatus for monitoring field, office, and remote workforce.

With today’s advanced employee work monitoring software, it’s possible (and simple) to keep track of:

• Time & Attendance
• Email
• Screenshots
• User Activity
• Website & App usage
• Time spent on tasks & projects

Furthermore, with an inclusive employee activity tracking software like Workstatus, you can track people automatically and in real time.

Then every bit of data from your entire team is displayed on a user-friendly dashboard that’s as quick to use as reading an email.

Employee activity monitoring can help improve productivity, performance, and other business operations.

Employers can better understand how efficiently employees work and identify improvement areas by tracking employee activity (including time spent on certain tasks or websites).

Additionally, managers can use

data to identify top performers and see what sets them apart.

This information can then be used to develop training programs or methods that help other employees achieve similar levels of success.

Finally, employee monitoring can help protect businesses from insider threats by identifying malicious or unauthorized activity.

Here are major Pros and Cons of Employee Monitoring Tool:

Pros:

Here are the major benefits of using employee activity monitoring software:

• Increased productivity and efficiency
• Improved time and task management
• Enhanced data security and protection against insider threats
• Identification of areas for process improvement
• Ensuring compliance with company policies and regulations

Cons:

Here are the major disadvantages of using monitoring software:

• Potential invasion of employee privacy
• Negative impact on employee morale and trust
• Legal and ethical considerations
• Challenges in striking the right balance between monitoring and autonomy
• Possibility of creating a culture of micromanagement if not implemented effectively

Using Workstatus a customizable employee monitoring solution, you can optimize settings as per each member and department to make it work for everyone. It adapts to your different requirements and got required security certificates in place.

Here are the factors to consider when choosing the best employee monitoring tool for your organization.

Features:

• Check for more value-added features
• Check how much your workflow is getting covered.
• Will it get too harsh on your employees?
• How much security is it providing?
• Check for the latest technology used
• Ask for a product demo

Business Requirements:

• Does it support GDPR compliance
• Read their testimonials
• Is it cost-effective?
• How much does it track?
• Is it scalable?

Value for Money:

• How does the vendor charge you per user or device?
• Understand the increase in prices with team growth
• Is it assuring data security?
• Consider the benefits associated with costs
• Calculate & verify if the software provides value for money
• Ask for hidden costs of maintenance, upgrade, and support
• License and its working

Supported Platforms:

How many platforms does the software offer

• Windows
• Linux
• iOS
• Android
• Mac

Implementation Process:

• Does it provide on-location deployment?
• Is it a self-hosted or cloud-based solution?
• What major platforms does the system support?
• Does it require you to manage servers or simply implement monitors?

System Harmony:

• Check if the new software can integrate into your existing setup
• How much will it affect your other software in place?
• How secure is it for other existing software?

Testimonials:

• Check how reputed your vendor is
• Check user ratings
• Check reviews on PC Magazine, Capterra, Business News Daily, GetApp, Crozdesk, etc. Research through the use case
• Don’t forget to find out more about them through their social media

Or simply opt for Workstatus, which answers all the above questions & concerns.

Here are some ways through which companies can be successful with employee work monitoring software:

• Clearly communicate the purpose and benefits of the monitoring software to employees
• Establish transparent policies and guidelines regarding monitoring practices
• Balance monitoring with trust and autonomy to maintain employee morale
• Use monitoring data as a tool for coaching and providing constructive feedback
• Regularly review and analyze monitoring data to identify areas for improvement
• Ensure compliance with privacy laws and regulations
• Provide training and support to employees on how to effectively use the monitoring software

By implementing these strategies, companies can maximize the benefits of employee activity monitoring tools while fostering a positive work environment that promotes productivity, trust, and growth.

Fair Labor Standards Act: The main law that covers employee privacy is the Fair Labor Standards Act (FLSA). This law requires employers to get written consent from employees before they can monitor their activities. There are some exceptions to this rule, such as when employers must monitor employees for safety reasons or to protect company secrets. In most cases, however, employers must get written consent from employees before they start monitoring them.

Electronic Communications Privacy Act: Employers must also comply with the Electronic Communications Privacy Act (ECPA), which prohibits employers from monitoring employee email and other electronic communications without written consent.

Health Insurance Portability and Accountability Act: The Health Insurance Portability and Accountability Act (HIPAA) also applies to employer monitoring of employee health information.

Employers need to ensure that they are not violating employees’ privacy rights and should always be transparent about why they are monitoring employees.

Employees should also be aware of their privacy rights and know when they can refuse to have their activities monitored.

Here are some ways to measure the success of employee activity monitoring software implementation:

• Evaluate changes in productivity and performance metrics before and after implementation
• Conduct employee surveys or feedback sessions to gather insights on their experience
• Monitor compliance with policies and regulations related to monitoring
• Assess employee satisfaction and morale through ongoing communication and feedback
• Review the impact on data security and protection against insider data thefts
• Analyze the effectiveness of monitoring data in identifying areas for improvement and making informed decisions
• Measure the return on investment (ROI) of the monitoring software implementation through cost savings or productivity gains
• Seek feedback from managers and supervisors on the effectiveness of the software in managing and optimizing workforce operations